Payroll Officers - [Archived Advertisement]

Payroll Officers

The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO's people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.

We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. We are secretive about what we do, not what we value.

The Opportunity

The Pay Services Team in the Finance and Pay Services Branch provides a critical function in the day to day operations of ASIO. 

We are seeking enthusiastic team players who care about ensuring people get paid correctly and on time. Whilst previous payroll experience is desirable, it's not essential, you just need to love numbers. 

We are seeking officers who are self-motivated, willing to learn (on the job training will be provided) and have a desire for providing exceptional customer service to our staff.

As a dedicated team player, you will have a confident and approachable manner with excellent communication skills and the ability to build rapport. Your administrative and organisational skills, along with your attention to detail will ensure Pay Services achieves its deliverables. You will have an ability to lead, train, mentor and support junior team members within the team.

The Pay Services area is a busy and dynamic environment where innovation and business process improvement are encouraged.

Role responsibilities

AE4 Payroll Officers

As an AE4 Payroll Officer in ASIO, you will be required to:

• Undertake moderately complex payroll services, under limited direction.
• Develop a good understanding of and comply with relevant legislation and policy requirements.
• Provide administrative support, including processing, checking and maintaining accurate payroll data in HR systems.
• Provide advice to a range of stakeholders on payroll queries.

AE5 Payroll Officers

As an AE5 Payroll Officer in ASIO, you will be required to:

• Undertake complex payroll services, under limited direction.
• Develop a good understanding of, and comply with relevant legislation and policy requirements.
• Apply your technical and subject matter expertise to provide advice to stakeholders on payroll services and recommend potential solutions to resolve a range of complex payroll issues.
• Provide advice and guidance to others on complex payroll activities, and contribute to pay management systems strategies, procedures and policy.
• Have excellent attention to detail and the ability to review and quality control the work undertaken by others.

AE6 Payroll Officers

As an AE6 Payroll Officer in ASIO, you will be required to:

• Prepare, deliver and provide advice on complex pay management, strategy, procedures and policy.
• Apply technical and subject matter expertise to identify and provide advice on issues impacting on payroll activities and incorporate them in decision-making and team planning.
• Engage with stakeholders on complex payroll issues, in order to provide and obtain information to resolve complex payroll issues.
• Allocate work, resources and tasks and set work area priorities to meet work area outcomes.
• Develop and generate information and reporting detailing business achievements, trends and improvement recommendations within the payroll function.

What you will bring

We invite applications from people with the following attributes:

• A logical mind with strong numerical skills, attention to detail, and an aptitude for finance related tasks.
• Ability to adapt to and use a range of software.
• AE5 and AE6 – Prior experience (commensurate with level) in a payroll related area.
• Experience in managing and coaching staff (at the AE6 level).
• Well-developed written and verbal communication skills, including a strong attention to detail.
• Strong interpersonal and liaison skills and the ability to develop and maintain relationships with internal and external stakeholders.

What we offer you

ASIO provides a number of benefits to its staff including:

• A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance.
• Employer superannuation contributions of 15.4 per cent.
• A variety of leave options, including 4 weeks annual leave.
• Flexible working hours/arrangements to assist you to maintain your work-life balance (please note: due to our unique working environment, work from home options may not be available).
• Access to 7 staff-led diversity and inclusion networks.
• Study assistance, including financial support and study leave for tertiary education.
• Access to an Employee Assistance Program (EAP).

Eligibility

To be eligible for the role, you must be:

• An Australian citizen.
• Assessed as suitable to hold and maintain a Positive Vetting security clearance.

Reasonable adjustments

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

Location

These positions are located in Canberra ACT. ASIO provides financial relocation support for interstate relocation.

How to apply

Click on ‘Apply online' to commence your application. Your application must be complete and include the following:

• A written pitch of up to 500 words in length, using examples to demonstrate how your skills and experience meet the requirements;
• An up-to-date CV, no more than 2 A4 pages in length; and
• Details of 2 referees, which must include a current or previous manager.

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.

A merit list may be created to fill future vacancies which has the same or similar requirements as this position. This merit pool will be valid for up to 18 months.

ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

Closing date and time

The closing date for this round has been extended until Sunday 14 April 2024 at 5:00pm AEDT.

No extensions will be granted and late applications will not be accepted.

Employment conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

Enquiries

If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6257 4916.

We thank all applicants for their interest in applying.  In accordance with ASIO policy, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.

More information

For more information about ASIO, please visit: www.asio.gov.a